# Find and filter leads in the leads list

URL: https://useembers.com/help/leads/leads-list/
Category: Leads and scoring
Updated: 2026-11-03
Last verified: 2026-11-03

> The leads list is every lead in the workspace. Use its tabs, filters, statuses, lead sheet, Focus, bulk actions, and keyboard shortcuts to find and work them.

The leads screen (**Leads** in the sidebar, `/leads`) holds every person who engaged with a profile, post, or keyword the workspace watches, or wrote a post asking for what you sell that you or a watched profile commented on, and matched your [ideal customer profile](/help/getting-started/define-your-icp/). Statuses, notes, and lists are shared across the workspace, so a lead one member marks contacted is contacted for everyone. The [Priority Queue](/help/leads/priority-queue/) tells you who to deal with today; this list is where you search.

> **Note: Free shows a preview**
>
> On Free the list shows three leads and blurs the rest. Selecting rows, changing a status, lists, export, the lead sheet's contact and opener, and the full lead page need Solo or above, which the free trial includes.

## Tabs

| Tab | What it holds |
| --- | --- |
| ICP leads | The default. Every lead with a score above 0 that matches your ICP or that you approved by hand |
| All engagers | Everyone with a score above 0 who engaged, ICP match or not |
| Contacted | Everyone you reached out to, as a [pipeline](#work-your-conversations) grouped by what to do next. **View**, then **Table**, shows leads whose status is Contacted as a table |

The first two tabs show their counts. ICP leads is a subset of All engagers.

### Hot leads

A Hot lead is worth a message now: a confirmed ICP match whose fit is above 70% and who engaged in the last 7 days. A Hot lead has an orange flame after its name in the table, on its card, and beside the name in the lead sheet and on the lead page; hover the flame for its fit and when they engaged. An orange chip does not mean Hot. It marks a buying intent or a fresh change in someone's role, as in the **Why** column.

There is no Hot Leads tab. The **Hot** button in the toolbar, beside **Filters**, shows only Hot leads: it applies an ICP match floor of 71% and **Last active: 7 days** together. While it is on the button stays highlighted, and selecting it again turns both off. **Hot only** in the filter panel is the same switch. A strong fit who last engaged three weeks ago is not Hot; a manual approval is never Hot. An old `?tab=hot-leads` link opens ICP leads with the Hot filter on.

To see people who engaged but did not match your ICP, open **All engagers**. Picking a **Signal** source also widens the list to everyone that source found.

## Columns

The table shows Lead, Title, ICP, Signal, Why, and Status. The Why names each lead's company, so **Edit columns** turns on Company, Country, Industry, Employee size, and Found, and hides any column except Lead and Status; columns you already chose stay as you set them. While the lead sheet is open, the table keeps Lead, ICP and Why beside it, and the other columns come back when you close it. Its **First + last name** switch splits names in [CSV exports](/help/integrations/csv-export/); the table keeps one Lead column.

- **Lead** is the photo and name. The LinkedIn icon opens the profile in a new tab.
- **ICP** is the fit percentage with four bars for its tier: four for a Strong fit (80% and up), three for Good (60%), two for Partial (40%), and one for Weak. "Not ICP" shows no number, and a lead not yet judged reads "Scoring". Hover it for the tier, the reason, why this score, and **Marked by you** on a fit you set by hand. See [read and correct an ICP match](/help/leads/icp-matching-and-feedback/).
- **Signal** is who they engaged with: the watched profile's photo and name, or **Your posts**, **Your comments**, **Keyword**, or **Qualified post**, with **+1** when more than one source found them. Under it are their comments and reactions (or reposts and posts) as small counts, and when they last engaged. Hover it for every source.
- **Why** has two lines. The first is about the person. What they did starts the sentence, an icon and then the verb (**Reacted**, **Commented**, **Replied**, or **Reposted**), as in "Reacted to traxy's post · Sep 9", with every icon in the same grey. A buying intent in their words, such as **Pain point** or **Seeking recommendation**, is an orange chip, and so is a change to their role that Embers confirmed in the last 30 days, such as **New role** or **Title change**. A comment that shows what they want reads **Commented**, then the orange chip, then their words. A post they wrote (one a keyword search found, or one of theirs you commented on) has no verb, since the Signal column already shows it. Its line opens on the orange chip, such as **Growth moment**, or on what the post says. A comment they left on someone else's keyword post reads **Commented**. Point at a chip for what it means. The line says a new role or title change Embers confirmed in the last 30 days, such as "Moved from Founding Account Executive to Growth Lead in Oct 2026."; otherwise, when something they wrote shows what they want (**Looking for a solution**, **Switching providers**, **Seeking recommendation**, **Hiring / outsourcing**, **Pain point**, **Growth moment**, **Question**, or **Advocacy**), the words that show it, or their latest comment, which is usually the best opener (a comment that only tags a colleague who is also your lead, such as "Joshua Cohen 👀", is not their words, so it does not count); otherwise a strong signal, such as "Shows buying intent in comments"; otherwise what they did and when, such as "Reacted 3 times to traxy's post · 3w ago" or "Commented on traxy's post · 2d ago". The second starts with their company's name and is about the company: a [company change](/help/leads/company-changes/) from the last 30 days, such as "Posted 20 jobs on LinkedIn in the last 30 days."; otherwise the colleagues who also engage with you, named, such as "Joshua Cohen, Co-Founder & CEO, also engages with you." or "Joshua Cohen, Dana Lee and 2 others also engage with you."; otherwise its industry and size in grey, such as "Software · 11 to 50 people"; otherwise why there is nothing to say. A lead found from a reaction is only their LinkedIn headline until Embers reads their profile, usually within hours, so a new ICP match reads "Reading their profile", and one whose company page is still being fetched reads "Reading the company page". Once read, the line says "No company on their profile", "Not on LinkedIn" (their role links no company page) or "No industry or size on its page". A lead Embers does not read, because it is not an ICP match, says "Profile not read". A placeholder company such as "Stealth Startup" or "Self-employed" is a page many people share, so its line reads "Stealth Startup · no company details". A line too long for the column ends in "…" and shows in full on hover, with where a change came from and when Embers checked.
- **Found** is when Embers first found the person in this workspace, such as "3d ago", with the exact date on hover. It is off until you turn it on in **Edit columns**. Each workspace keeps its own date, so someone another workspace found last year shows the day this one found them. A historical backfill finds older engagers on the day it runs.
- **Status** is a menu you can change in the row. It shows as a word until you point at the row, and always as a menu on a touch screen. **Pending**, where every lead starts, is grey with no dot; once you move a lead, its status gets a coloured dot (Contacted blue, Replied and Call booked green, Not interested and Dismissed grey), so the leads you have worked stand out. Dismissed rows show **Reactivate**.

Drag the edge of a column heading to resize it. Only that column changes: the others keep their widths, and a table wider than the page scrolls sideways with Lead held in place. Double-click an edge to reset that column. Once you have dragged one, **Reset widths** appears in the toolbar and puts every column back to its default width. It shows in the **Table** view only: **Cards** and **Compact list** have no column widths.

The lead score itself orders the list but is not a column. [How scoring works](/help/leads/how-scoring-works/) explains it.

## Choose how the list looks

**Export**, the last button in the toolbar, after **View**, downloads the page you are looking at, or the leads you ticked, as a CSV; on a phone it sits on its own row under the search. See [Export leads to CSV](/help/integrations/csv-export/).

The list opens as a table. **View**, in the toolbar beside **Edit columns**, offers three other ways to read the same leads:

| View | What it shows |
| --- | --- |
| Table | Every field in columns. Sort, resize and export |
| Cards | One card per person: their photo, title, fit, the same Why, where they came from, and their status |
| Compact list | Two lines a person: who they are, then where they engaged and their words (or why they fit) in full width, with fit and status at the end |
| Grouped by source | The same rows under your profile, each watched profile, keywords and qualified posts, each with a count, the average fit and how many are Hot |

### Choose View

Pick a view. The list redraws under a blue bar, such as "Previewing Compact list. Nothing changes until you apply." Sorting, tabs, filters, paging and the lead sheet work as they do in the table.

### Keep it or go back

**Apply** with the view's name, such as **Apply compact list**, keeps it for you on this page in this browser. **Back to** your current view, such as **Back to table** (or `Esc`), returns to it without changing anything. Change it again any time from **View**.

Cards fill the width you have: one column on a narrow window, up to four on a wide one. In the compact list and the source groups, tick people for bulk actions as in the table; a box at the top selects the page, and one in each group's header selects that group. Grouped by source counts only the leads on the current page, and says so: a lead that engaged in two places sits under the source its Signal shows first. **Edit columns** is only in the table, since the other views have no columns. On a phone the list is always cards and there is no **View** menu.

## Filter the list

### Search

The search box matches a name, company, or title. `/` jumps to it.

### Open Filters

**Filters** opens **Filter leads** (**Filter engagers** on All engagers) from the right. Its rows sit in groups (Fit, Engagement, Person, Company, Lists), and each row shows what it has set, such as "Sales +1", or **Any**. The rows: **ICP match** (Any score, 80%+, 90%+, 95%+) and **Hot only** under Fit, **Signal** (Posts, Comments, Watchlist, Keyword, [Qualified post](/help/signals/qualify-a-post/)), **Intent**, **Changed in the last 30 days** (by kind of change, such as Hiring or Funding, once any lead has one), Function, Industry, Employee size, Seniority, Country, Position, Company, **Lists** (when you have any), **Engagements** (2+, 5+, 10+), and **Last active** (7, 14, or 30 days). A section the tab does not support is left out. A **Changed in the last 30 days** chip reads like "Changed: Hiring". The count beside each option is over the tab you are on: on ICP leads it counts leads only, on All engagers everyone.

**Intent** filters on the intents in the **Why** column, such as **Hiring / outsourcing** or **Seeking recommendation**, each with how many leads on the tab you are on showed it. A lead matches when anything they wrote showed that intent, even when the Why column usually shows a stronger one, and the Why column then quotes the words that show the intent you picked.

### Apply them

The panel counts matching leads as you pick: "Nothing selected yet" with the total before you pick, then "12 leads match" with **Clear all**. Nothing changes until you choose **Show 12 leads** (the button names the count); **Clear** resets the panel. Each applied filter becomes a chip you can remove, with **Clear all** once there are two.

An ICP match floor leaves out leads that have not been classified yet. Sorting is Best or Weakest ICP fit and Most or Least active on ICP leads and All engagers, with Best ICP fit as the default, and Most or Least recent on Contacted. Every tab also offers **Newest found** and **Oldest found**, in the toolbar sort menu and in the phone **Filters** sheet, and the **Found** column head sorts both ways. Switching tabs keeps the filters the new tab supports and drops the rest.

### Pages and rows

The list shows 20 leads a page. **Rows** under it shows 50 or 100 instead, and keeps the first lead you were looking at on screen. Beside it, the first and last buttons jump to either end, the arrows step one page, and the box between them takes a page number: type it and press `Enter` (`Esc` puts the current page back).

Your sort and rows are remembered for Leads in this browser. Leave for another page and come back from the sidebar, and the list opens sorted the way you left it. A link that names its own sort, such as one from the dashboard, opens with that one.

## Open a lead

Click a row to open the lead sheet. It follows the job, deciding then writing: the person, and under their name their role and company, with a LinkedIn icon for the company's page and its website as a link when Embers knows them (never for a placeholder such as "Stealth Startup", whose page and website belong to no one's company); **Why this lead**, a blue-tinted card with their ICP fit and, when Hot, the Hot flame, and three rows: **What they did**, with a change Embers confirmed in the last 30 days and its source, their own words quoted, and what they did and when with **View on LinkedIn** (the post they engaged with sits behind **The post they reacted to**, **The post they commented on**, or **The post they reposted**); **Their fit**, the reason they match your ICP, or the attributes they match when there is no reason; and **Their company**, its name, then a change there or the colleagues who also engage, each name opening that lead, its industry, size and city in grey, and "No one else at [company] has engaged yet" when no one has. Under it, each section is its own card: **Your reply**, the opener written for them, as a **Connection** note or a **Direct message**, with **Write it for me**; **Why they fit**, with a blue check on each ICP attribute they match and **Is this a lead? Yes · No**; **Verified contact**; **Outreach status**; and **Lists**, the lists the lead is on. The footer has **Open full page**, which opens the [full lead page](/help/leads/lead-detail/) with every engagement, the profile, notes, and follow-up dates, and **Mark contacted** (or **Open on LinkedIn** once contacted).

In the table, point at a row, or tab into it, and two icon buttons appear just left of its status. Point at one for its name. **Write reply** opens the lead's full page at **Your reply**, where the [DM draft](/help/outreach/dm-drafts/) is. **Mark contacted**, on a Pending lead only, sets its status to Contacted. On a touch screen the buttons stay hidden, so tap the row to open the lead sheet, which has both. A click anywhere else on the row still opens the lead sheet, and the buttons hide while the sheet is open.

## Work leads one at a time

**Focus** takes the leads a tab shows and puts them in front of you one at a time, from who they are to a message sent. Above the list, beside the total, choose **Work these 20** (the number is the leads on the page; on a phone it sits under the tabs). Focus keeps your tab, filters, and page, and **Exit Focus** or `Esc` brings you back to the list as you left it.

Each lead shows who they are with their ICP fit and, when Hot, the flame; a change from the last 30 days, when there is one; what they did, with their words quoted; why they fit; and **Your reply**. Embers writes a draft once a lead has been on screen for a moment, a **Connection request** or, for someone you are already connected to, a **Direct message**. Edit it in the box; **Write another** asks for a new one, and **Write it for me** writes one if none has come yet. Drafts need Solo or above and your product described in **Settings**; without them, write your own in the box.

Then:

1. **Copy and open LinkedIn** copies the message and opens their profile in a new tab. Embers never sends anything.
2. Send it on LinkedIn, then come back. Focus asks **Sent it?**: choose **Mark contacted**, or **Not yet** to keep the lead open.
3. Focus moves to the next lead. **Skip** leaves a lead as it is, **Back** returns to the previous one, and **Dismiss** takes them out of your queues. A message confirms Mark contacted and Dismiss, with **Undo**.

The queue is the page as it was when Focus started, so a lead that leaves the tab once contacted does not move the others. At the end, **Work the next 20** (or as many as your next page holds) starts on the tab's next page.

| Keys in Focus | Action |
| --- | --- |
| `j` | Skip to the next lead |
| `k` | Back to the previous lead |
| `o` | Copy the message and open LinkedIn |
| `c` | Mark contacted |
| `d` | Dismiss |
| `Esc` | Exit Focus (in the message box, it only leaves the box) |

## Work your conversations

The **Contacted** tab is everyone you reached out to, grouped by what to do next. It needs Solo or above; on Free, Contacted is a table.

At the top: **Contacted** (everyone in a conversation, whatever happened next), **Replied**, and **Call booked**, each with its share of everyone contacted. Then five groups, each with its count and **Show 10 more** when it holds more:

| Group | Who is in it | What to do |
| --- | --- | --- |
| Follow up today | Their follow-up date is today or has passed | **Write reply** opens their lead sheet with the draft. **Followed up** sets the next follow-up a week out |
| Replied: book the call | They answered | **Mark call booked** |
| Gone quiet | Contacted 7 or more days ago, no reply and no follow-up set | **Write reply**, or **Close** to mark them not interested |
| Waiting for a reply | Contacted this week, or a follow-up is set for later | **Mark replied** when they answer |
| Calls booked | A call is booked | **Record outcome**: Meeting, Opportunity, Customer, Not relevant, or No response |

Each person shows when they reached their stage ("Contacted 3d ago"), their follow-up date ("Follow up Oct 21"), and your note. A change moves them to their new group straight away, and the message has **Undo**. Leads closed as not interested are counted under the groups; they stay in Leads. Set a follow-up date on the [full lead page](/help/leads/lead-detail/).

Search, filters, and sort don't apply to the groups, so the toolbar is hidden. On a computer, **View** at the end of the tab row switches to **Table** for those, and back to **Pipeline**. Phones always show the pipeline.

**Work these 20** is not on the pipeline, whose groups are not a page of leads. Switch **View** to **Table** to work contacted leads in Focus.

## Statuses

| Status | Label in the app | What it means |
| --- | --- | --- |
| `active` | Pending | The default. Nobody has worked the lead yet |
| `contacted` | Contacted | You sent a message |
| `replied` | Replied | They answered |
| `call_booked` | Call booked | A meeting exists |
| `not_interested` | Not interested | They said no |
| `dismissed` | Dismissed | Out of your queues until you reactivate it |

Contacted, Replied, Call booked, and Dismissed record when they were first set, which is what reports count. Setting a lead back to Pending clears those dates.

## Bulk actions

Tick rows to open the bulk bar. Once the whole page is selected, the bar offers to select every lead matching the tab and filters, however many there are. With a selection you can:

- **Add to list**: an existing list, or **Create new list**. List names are unique per workspace and a lead can sit in several. A tick marks a list every selected lead is already on, and "1 of 2" a list some of them are on. A message names the list, such as "3 leads added to “Founders”", with **View list** to open it; leads that were already on it are counted too ("1 lead added to “Founders”, 1 was already on it", or "Already on “Founders”"). Choosing a ticked list takes the selection off it. See [Lead lists](#lead-lists).
- **Remove from list**: shows while a list is open, and takes the selected leads off it. See [Take leads off a list](#take-leads-off-a-list).
- **Block company**: names every company in the selection before anything is blocked. See [Block a company](/help/leads/company-blocklist/).
- **Send to**: push the selection to a destination. See [Send a lead to a destination](/help/leads/send-to-destination/).
- **Export**: download a CSV. See [Export leads to CSV](/help/integrations/csv-export/).

## Lead lists

A list is a set of leads you keep together to work through, such as founders to message this week. Lists are shared across the workspace and need Solo or above.

- **Find them** in the sidebar under **Lists**, between Review and Signals, once the workspace has one. Each row shows how many leads are on the list. Past six lists, **Show N more** opens the rest. On a phone, open **More**; the lists sit at the bottom of the sheet.
- **Open one** to see the leads list narrowed to it, on the **All engagers** tab so everyone on the list shows, ICP match or not. The top bar reads **Leads ›** and the list's name. The list also shows as a **List:** filter in the toolbar; remove it to see every lead again.
- **Make one** from the bulk bar (**Add to list**, then **Create new list**), or with the **+** beside **Lists** in the sidebar (on a phone, in the **More** sheet). A name field opens right under **Lists**: type the name and choose **Create list**, or press `Enter`, and the empty list opens. **Cancel** or `Esc` closes the field. A name already in use reads "A list with this name already exists" under the field.
- **Rename or delete one** from **List actions**: the **...** at the right of its sidebar row (point at the row to see it) or the **...** in the top bar while it is open. The same menu has **Fill automatically**; see [fill a list automatically](#fill-a-list-automatically). **Delete list** removes the list only; its leads stay in Leads.

A list nobody has been added to yet reads "No one on" and its name, with **Go to all leads**. Its line says how it fills up: from the profiles and keywords that fill it, or with **Add to list** and **Fill automatically**.

### Fill a list automatically

A list can fill itself from your own profile, a watched profile, or a tracked keyword. After each scan, the new leads that source finds are added to the list. Only people who match your ICP are added, the same people its agent counts as leads.

- **From the list**: open it, then choose **...** and **Fill automatically**. Switch on the profiles and keywords whose leads should land here; each switch saves as you flip it. A profile or keyword fills one list at most, so one that already fills another list says "Fills" and that list's name, and switching it on here moves it.
- **From the profile or keyword**: on the [Watchlist](/help/signals/watchlist/#read-the-watchlist-screen), open its row menu and choose **New leads go to**. On **Agents**, each profile's card has a **New leads go to** row showing the list and how many leads it holds (its details have it too); choose the row, and **Open** with the list's name takes you to it. For a keyword, use the list icon on its chip under **Tracked keywords**. Pick a list, **No list**, or **Create new list...**. That keeps the menu open and shows **New list** with a name field in place of the lists: type the name and choose **Create list**, or press `Enter`, and the new list is picked. **Cancel** or `Esc` goes back to the lists without closing anything.

Choosing a list also adds the leads that source already found, and the message counts them, such as "3 leads from traxy added to “Founders”. New ones follow." Choosing **No list** stops new ones and keeps the leads already on the list. A lead you take off the list stays off; later scans do not add it back.

A list that fills itself says so under its name, "Fills itself" and where its leads come from, with **Change** to open the same switches. New leads arrive only while the agent scans, so a paused agent adds nothing until you [resume it](/help/signals/agents-pause-and-scan-history/#pause-or-resume-an-agent).

### Take leads off a list

- **Several at once**: open the list, tick the leads, and choose **Remove from list** in the bulk bar. From any other page, tick them, open **Add to list**, and choose the list with a tick beside it.
- **One lead**: open its lead sheet. Under **Lists**, choose the **×** on the list's name. **Add to list** in the same section ticks or unticks any list and stays open, so you can change several.

The message says how many left the list, such as "2 leads removed from “Founders”", with **Undo** to put them back. Nothing asks first, because the leads stay in Leads and Undo reverses it.

When selecting every matching lead goes past the page, the menu shows no ticks: only the leads on screen are checked. Adding still works, and the message says how many were already on the list.

## Keyboard shortcuts

| Keys | Action |
| --- | --- |
| `?` | Show every shortcut |
| `j` and `k` | Open the next or previous lead |
| `Enter` | Open the first lead, when no sheet is open |
| `c`, `d`, `r` | Mark contacted, dismiss, or reactivate the open lead |
| `j`, `k`, `o`, `c`, `d` in Focus | See [Work leads one at a time](#work-leads-one-at-a-time) |
| `Cmd` or `Ctrl` with `E` | Export |
| `Cmd` or `Ctrl` with `K` | Open the command palette |
| `g` then `l` | Go to Leads |

Letter shortcuts never fire in a text field. [Find your way around](/help/getting-started/find-your-way-around/#keyboard-shortcuts) has the app-wide list.

## Related

- [Work a lead from its full page](/help/leads/lead-detail/): Notes, follow-ups, and every engagement.

- [Work the Priority Queue](/help/leads/priority-queue/): The short list of what to do today.

- [Export leads to CSV](/help/integrations/csv-export/): Every column in the export file.

## Frequently asked questions

**Why does the Pending status say active in exports?**

Pending is the label for the default status. The API and the CSV call the same state active.

**Can I select more leads than one page?**

Yes. Select the whole page, then choose to select every matching lead. The selection follows the current tab and filters and includes every lead that matches, however many there are.

**Can I see leads as cards instead of a table?**

Yes. Choose **View** in the toolbar, then **Cards**. The list previews as cards; choose **Apply cards** to keep it, or **Back to table**. The choice is yours on this browser; teammates keep their own.

**Where did a lead go after I changed my ICP?**

Leads that no longer match your ICP leave ICP leads. Open the All engagers tab to see everyone who engaged.